The agency has wide-ranging contact with interested parties including the media, businesses, interest groups, and other public authorities. This contact with interested parties includes the processing of personal data such as the contact information of individuals who have contacted the agency.
Purpose and legal basis
The purpose of processing personal data is to be able to maintain contact with the interested parties, etc. In situations where personal data other than contact information is processed, then the purpose of the processing will depend on the specific case.
The legal basis for processing personal data when the agency is in contact with its interested parties, is in many cases GDPR article 6(1)(e), which states that the agency can lawfully process data when the processing is necessary to the completion of the tasks carried out in exercise of the official authority vested in the agency.
Categories of registered individuals
The agency will process the personal data of the individual that the agency is in contact with. Depending on the specific enquiry, the agency may also process data about other people.
Categories of personal data
The agency will process the contact information of the individual that the agency is in contact with. Depending on the specific case, the agency may process other types of data.
Transfer of personal data
Sometimes, the agency will transfer personal data to the Department of the Danish Ministry of Higher Education and Science for professional feedback. With the objective of examining a case, the Danish Agency for Institutions and Educational Grants might sometimes transfer personal data to the relevant educational institution. Note that it is possible to contact the Danish Ministry of Higher Education and Science's data protection officer as mentioned in “general information”.
From where does the personal data originate?
The origin of the personal data depends on the specific case, but personal data can for example originate from an individual who contacts the agency with an enquiry.
Storage of personal data
Documents with personal data are filed in accordance with the rules set forth in the Access to Public Administration Files Act and is handed to the authorities in charge of storage in accordance with the Archives Act (approximately every 5 years). The agency will hand the data to the authorities in charge of archiving, but the agency will keep a copy of the data for approximately 5 years depending on the required period for filing. Hereafter, the data is deleted by the agency.