You are here: Home Processing of personal data Processing of personal data by the Department of the Ministry Complaints regarding rulings from the Independent Research Fund Denmark

Complaints regarding rulings from the Independent Research Fund Denmark

The Ministry processes personal data when processing complaint cases regarding the Independent Research Fund Denmark.

The Ministry is responsible for dealing with complaint cases regarding rulings from the Independent Research Fund Denmark. As part of the case handling, the Ministry processes personal data.

Purpose and legal basis

The purpose of processing personal data in complaint cases regarding the Independent Research Fund Denmark is for the Ministry to be able to make a final ruling in the case.

The legal basis of the processing follows from article 33 in the Act of Independent Research Fund Denmark

Categories of registered individuals

The Ministry will process personal data about the complainant. Depending on the specific case, the Ministry may also process data about other people, for instance a representative of the complainant.

Categories of personal data

The Ministry processes contact information about the complainant as part of the case handling. Depending of the specific case, the Ministry might also process other types of standard data. For instance this could be the civil registration number of the complainant, place of employment and research projects of the complainant.

Forwarding of personal data

The Ministry will forward personal data to the Danish Agency for Science and Higher Education, which serves as the secretariat to the Independent Research Fund Denmark, for the purpose of a statement from the Fund on the facts of the case. Note that it is possible to contact the Danish Agency for Science and Higher Education and the Independent Research Fund Denmark’s data protection officer as mentioned in “general information”.

From where does the personal data originate?

The personal data usually originates from the Danish Agency for Science and Higher Education, which serves as the secretariat to the Independent Research Fund Denmark. The agency will forward the complaint to the Ministry along with a statement from the Fund.

Storage of personal data

Documents with personal data are filed in accordance with the rules set forth in the Access to Public Administration Files Act and is handed to the authorities in charge of storage in accordance with the Archives Act (approximately every 5 years). The Ministry will hand the data to the authorities in charge of archiving, but the Ministry will keep a copy of the data for approximately 5 years depending on the required period for filing. Hereafter, the Ministry deletes the data.

last modified Oct 01, 2018