You are here: Home Processing of personal data Processing of personal data by the Department of the Ministry Contact with the media, businesses, interest groups, other public authorities, etc.

Contact with the media, businesses, interest groups, other public authorities, etc.

The Ministry processes personal data as a part of its contact with its interested parties, etc.

The Ministry has wide-ranging contact with interested parties including the media, businesses, interest groups, and other public authorities. This contact with interested parties includes the processing of personal data such as the contact information of individuals who have contacted the Ministry.

Purpose and legal basis

The purpose of processing personal data is to be able to maintain contact with the interested parties, etc. In situations where personal data other than contact information is processed, then the purpose of the processing will depend on the specific case.

The legal basis for processing personal data when the Ministry is in contact with its interested parties, is in many cases GDPR article 6(1)(e), which states that the Ministry can lawfully process data when the processing is necessary to the completion of the tasks carried out in exercise of the official authority vested in the Ministry.

Categories of registered individuals

The Ministry will process the personal data of the individual that the Ministry is in contact with. Depending on the specific enquiry, the Ministry may also process data about other people.

Categories of personal data

The Ministry processes contact information of the person who contacts the Ministry. Depending on the specific enquiry, the Ministry may also process other types of personal data.

Forwarding of personal data

Sometimes, the Ministry will forward personal data to the Danish Agency for Institutions and Educational Grants or to the Danish Agency for Science and Higher Education. For instance, this could be the case if one of the agencies have to reply to a specific enquiry from the public or if the Ministry needs a contribution to a specific case from one of the agencies. Note that it is possible to contact the data protection officer for the agencies as mentioned in “general information”.

From where does the personal data originate?

The origin of the personal data depends on the specific case, but personal data can for example originate from an individual who contacts the Ministry with an enquiry.

Storage of personal data

In many cases, the Ministry will be subject to a requirement to file documents. Documents with personal data are filed in accordance with the rules set forth in the Access to Public Administration Files Act and is handed to the authorities in charge of storage in accordance with the Archives Act (approximately every 5 years). The Ministry will hand the data to the authorities in charge of archiving, but the Ministry will keep a copy of the data for approximately 5 years depending on the required period for filing. Hereafter, the Ministry deletes the data.

last modified Oct 01, 2018