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The appointment of members to committees, working groups, etc.

The Ministry processes personal data in relation to the appointment of members to committees, working groups, etc.

In certain situations, the Ministry will appoint members to committees, working groups, etc. that are part of the agency or another authority. Personal data is processed as a part of the case handling.

Purpose and legal basis

The purpose of processing personal data is to be able to appoint a member to a specified committee, working group, etc.

The legal basis for the processing of personal data as a part of appointing members for committees, working groups, etc. is normally the General Data Protection Regulation article 6(1)(e), which states that the Ministry can process ordinary personal data when it is necessary in order for the Ministry to be able to carry out its tasks. In some cases, the task of appointing members to committees, working groups, etc. will be the result of specific legal provisions.

Categories of registered individuals

The Ministry processes personal data about the individual who is appointed or considered for an appointment to a committee, working group, etc.

Categories of personal data

The Ministry processes contact information, resumes and other standard data so it is able to appoint members to committees, working groups, etc.

Forwarding of personal data

In some cases, the Ministry will forward personal data to the Danish Agency for Institutions and Educational Grants or to the Danish Agency for Science and Higher Education as they could contribute to cases concerning the appointment of members. Note that it is possible to contact the data protection officer for the agencies as mentioned in “general information”.

In cases where the appointment concerns a committee, working group, etc. under the auspices of another public authority, then the personal data is forwarded to the authority in question.

From where does the personal data originate?

The personal data can originate from different sources. Usually, it will be data that is accessible to the public. Certain types of data can be collected from the individual who is about to be appointed.

Storage of personal data

Documents with personal data are filed in accordance with the rules set forth in the Access to Public Administration Files Act and is handed to the authorities in charge of storage in accordance with the Archives Act (approximately every 5 years). The Ministry will hand the data to the authorities in charge of archiving, but the Ministry will keep a copy of the data for approximately 5 years depending on the required period for filing. Hereafter, the Ministry deletes the data.

last modified Oct 01, 2018