The committee has wide-ranging contact with e.g. the media, educational institutions and other public authorities. This contact with interested parties includes the processing of personal data such as the contact information of the individuals who have contacted the committee.
Purpose and legal basis for processing personal data
The purpose of processing personal data is to be able to maintain contact with the interested parties, etc. In situations where personal data other than contact information is processed, then the purpose of the processing will depend on the specific case.
The legal basis for processing personal data when the committee is in contact with its interested parties, falls under GDPR article 6(1)(e) in many cases , which states that the committee can lawfully process standard personal data when the processing is necessary to the completion of the tasks carried out in the exercise of the official authority vested in the committee.
Categories of registered individuals
The committee will process the personal data of the individual that the committee is in contact with. Depending on the specific enquiry, the committee may also process data about other people.
Categories of personal data
The committee will process the contact information of the individual that the committee is in contact with. Depending on the specific case, the committee may process other types of data.
Forwarding personal data
Sometimes, the committee will forward personal data to the relevant educational institutions with the objective of examining a case.
Where does personal data originate?
The origin of the personal data depends on the specific case, but personal data can for example, originate from an individual who contacts the committee with an enquiry.
Storage of personal data
Documents with personal data are filed in accordance with the rules set forth in the Access to Public Administration Files Act and are delivered to the authorities in charge of archiving in accordance with the Archives Act (approximately every 5 years). After delivery to the archive authorities, the committee will keep a copy of the data for approximately 5 years depending on the required period for filing.