The committee receives requests for access to documents according to the Access to Public Administration Files Act and the Public Administrations Act. Personal data is processed in order to be able to respond to the requests.
Purpose and legal basis for processing personal data
The purpose of processing personal data is to be able to respond to the request for access to documents.
The legal basis for the party’s access to documents in administrative cases requiring a decision is chapter 4 in the Public Administrations Act. In most cases when it comes to requests for access to documents, the legal basis will be the Access to Public Administration Files Act.
Categories of registered individuals
The committee processes the personal data of the individual who requests access to documents.
Depending on the specific enquiry, the committee may also process data about other people, typically if they are mentioned in the material that is subject to the access request.
Categories of personal data
The committee processes the personal data of the individual who has contacted the committee.
It may also be necessary to process other types of personal data in order to respond to the enquiry, typically if that data is mentioned in the material that is subject to the access request. This is often standard data.
Forwarding personal data
Personal data on other people is forwarded in certain cases to the individual who requested document access.
Where does personal data originate?
Contact information originates from the individual who has contacted the committee. The origin of other types of data depends on the specific case.
Storage of personal data
Documents with personal data are filed in accordance with the rules set forth in the Access to Public Administration Files Act and are delivered to the authorities in charge of archiving in accordance with the Archives Act (approximately every 5 years). After delivery to the archive authorities, the committee will keep a copy of the data for approximately 5 years depending on the required period for filing.